Special Committee on Research and Innovation

AASHTO Liaison
Glenn Page, Associate Program Director, Project Delivery

National RAC and TRB State Representatives Meeting 2015

Agenda and Meeting Materials

Link to PDF of Final Meeting Agenda 

Sunday, July 26th, 2015

8:30 a.m.–4:00 p.m.

Ahead of the Curve

Invited Training (separate agenda)

Monday, July 27th

7:00 a.m.–8:00 a.m. 

Networking Breakfast

8:00 a.m.–9:30 a.m. 

Welcome to the 2015 Annual Meeting

This interactive session will include welcome comments and set the stage for what will be accomplished during the various sessions this week. Recent accomplishments and plans for the coming year will also be discussed.

Moderator: Coco Briseno, California DOT

Michael Bufalino, Oregon DOT: Welcome

Coco Briseno, California DOT: Introductions

Skip Paul, Louisiana DOTD: SCOR and STRAP— Supporting the Research Needs of State DOTs

Welcome Presentation


Task Forces—Getting Things Done Through RAC

Task Force Chairs:

Administration: Cynthia Jones, Ohio DOT; Coordination and Collaboration: Sue Sillick, Montana DOT; Program Management and Quality: David Jared, Georgia DOT; Transportation Knowledge Networks: Leni Oman, Washington State DOT; Value of Research: Bill Stone, Missouri DOT and Linda Taylor, Minnesota DOT

Coco Briseno, California DOT: Key Take-Aways and Questions

9:30 a.m.–10:00 a.m.—Break
10:00 a.m.–Noon

Your Role in RAC: A Foundation for Best Practices

This is an interactive session designed for all members of AASHTO RAC. The purpose of the session is to share information and best practices on topic areas relevant to all RAC members.

Moderator: James Watkins, Mississippi DOT

Cynthia Jones, Ohio DOT: Improving the Usability of Research Reports

Sue Sillick,  Montana  DOT:  RPPM—What Are the Benefits and Who Should Use It?

Camille Crichton-Sumners, New Jersey DOT: Best Practices for Implementing NCHRP Products

Binh Bui, Georgia DOT: Successful Implementation of State Transportation Innovation Councils

Noon–1:00 p.m.Lunch. RPPM Treasure Hunt winners are invited to sit at a separate table.
1:15 p.m.–2:30 p.m.

What You Need to Know About 23 CFR 420

This interactive session offers a presentation from FHWA representing research program compliance and finance, specifically on the recent FHWA SPR Subpart B Program Review and the OMB “Supercircular.” Relevance to the states, anticipated changes, and continuing expectations will be discussed.

Moderator: Michael Bufalino, Oregon DOT

Michael Bufalino, Oregon DOT: Introduction

Leslie Wright, FHWA: What You Need to Know About 23 CFR 420

2:30 p.m.–3:00 p.m.—Break
3:00 p.m.–5:15 p.m.

Concurrent Regional Business Sessions

Region 1: Ann Scholz, New Hampshire DOT

Region 2: Elisha Wright-Kehner, Arkansas HTD

Region 3: Cynthia Jones, Ohio DOT


Region 3 Report

Region 3 Meeting Notes: May 11, 2015

Region 4: Cameron Kergaye, Utah DOT

TRB Annual Meeting: Bringing Back Ideas to Implement

New Mexico Peer Exchange Report (MS Word)

New Mexico Peer Exchange Report (PowerPoint)

Washington State Peer Exchange: Research and Program Management

Fostering Innovation within State Departments of Transportation: Highlights of a Caltrans Preliminary Investigation

5:30 p.m.–7:00 p.m.—Welcome Reception

Tuesday, July 28th

7:00 a.m.– 8:00 a.m.—CUTC/RAC Collaboration Meeting Breakfast

CUTC and interested RAC members will meet to discuss how DOTs and universities can better partner to prepare students for careers. Two university professors and one transportation research professional will present their perspectives.

Moderator: Darryll Dockstader, Florida DOT

Darryll Dockstade, Florida DOT: Introduction and Overview

Martin Pietrucha, Penn State University: University-Based Education Perspective

Tom O’Brien, California State University, Long Beach: Workforce Development Perspective

Coco Briseno, California DOT: State DOT Perspective

8:00-9:45 a.m.

View from the Top—News You Can Use

This session will include welcoming remarks and key information from the host state and other leaders in transportation practice. The leaders will offer direction on innovation and upcoming opportunities.

Moderator: Cameron Kergaye, Utah DOT

Travis Brouwer, Oregon DOT: Welcome from ODOT

Neil Pedersen, TRB: TRB’s Vision for Transportation Research

Bud Wright, AASHTO: AASHTO’s Strategy for Working with RAC

Debra Elston, FHWA: FHWA and RAC Collaboration: Research Opportunities

2015 Telling the R&T Story

Kevin Womack, OST-R: Your UTC and RAC: A Win–Win Approach

9:45 a.m.–10:00 a.m.— Break
10:00-11:00 a.m.

The NCHRP and You

This interactive session will provide an overview of the NCHRP, the new SCOR Strategic Plan and RAC’s role, the NCHRP Implementation Plan, and SCOR’s plan for strategic top-down research needs. Bring your questions and input about NCHRP and RAC collaboration.

Moderator: Chris Hedges, NCHRP

Chris HedgesNCHRP and You

Neil Pedersen, TRB

11:00 a.m.-Noon

Transportation Pooled Fund Program: FHWA and State Perspectives—Intent, Participation, and Development

This interactive session will review the Research Pooled- Fund Program, including appropriate uses and innovative ideas for project development, administration, and closeout. Perspectives will be shared by FHWA and a state DOT.

Moderator: David Pamplin, FHWA

Research Pooled Fund Checklist: Steps in the Process

David Pamplin, FHWA, and Peggi Knight, Iowa DOT

Noon–1:00 p.m.—Lunch Meeting for TRB Technology Transfer

TRB Technology Transfer Committee Meeting

Moderator: Pat Casey, CTC & Associates LLC

1:00 p.m.–2:00 p.m.

The Future of Transportation and Transportation Research

This interactive session will provide a summary of the work, findings, and planned follow-up of the forward-thinking NCHRP Report 750 series and TRB Special Report 313. Bring your questions, concerns, or expressions of support about the work.

Moderator: Dave Huft, South Dakota DOT

The Future of Transportation and Transportation Research

Chris Hedges, NCHRP: Foresight NCHRP Report 750 Series: Informing Transportation’s Future

Foresight Video

Dave Huft, South Dakota DOT: TRB Special Report 313: Framing Surface Transportation Research for the Nation’s Future

2:00-2:30 p.m.—Break
2:30 p.m.–4:30 p.m.

High-Value Research SWEET SIXTEEN

This session contains quick presentations of the top 16 picks from the AASHTO RAC annual High Value Research Project submissions. Each participant will feature their research projects with emphasis on the benefits of the research and implementation.

Moderators: Linda Taylor, Minnesota DOT and Bill Stone, Missouri DOT

Sweet Sixteen PowerPoint Presentations

  1. Stephanie Dock, District of Columbia DOT: Trip Generation Data Collection in Urban Areas
  2. Dale Peabody, Maine DOT: Highway Safety Manual Local Calibration for Rural 2-Lane Roads and Intersections
  3. Ms. Hua Xiang, Maryland SHA: Effective Implementation of Ground Penetrating Radar (GPR) for Condition Assessment and Monitoring of Critical Infrastructure Components of Bridges and Highways
  4. TBA, Pennsylvania DOT: Rumble Strip Installation on Thin Pavement Overlays
  5. Darryll Dockstader, Florida DOT: Comparative Testing of Radiographic, Ultrasonic, and Phase Array Ad vanced Ultrasonic Testing
  6. Tyson Rupnow, Louisiana DOTD: Improving Freight Crash Incident Management
  7. Neil Mastin, North Carolina DOT: Improvements to NCDOT’s Wetland Prediction Model
  8. Kevin McGhee, Virginia DOT: I-81 In-Place Pavement Recycling Project
  9. Megan Swanson, Illinois DOT: Development of a Traffic Incident Management Operational and Training Guide—Phase II
  10. Peggi Knight, Iowa DOT: Track-a-Plow
  11. Bill Stone, Missouri DOT: Safety Evaluation of the Diverging Diamond Interchanges (DDIs) in Missouri
  12. Mallory Crow (University of Akron), Ohio DOT: Evaluation of EPOKE Bulk Spreader for Winter Maintenance
  13. Ned Parrish, Idaho Transportation Department: Development of a System for Remote Detection of Avalanches in High-Risk Locations to Enhance Traveler Safety and Mobility
  14. Mark Joerger, Oregon DOT: Operational Guidance for Bicycle-Specific Traffic Signals in the United States
  15. David Huft, South Dakota DOT: Precast Bridge Girder Details for Improved Performance
  16. Darren McDaniel, Texas DOT: Surface Treatments to Alleviate Crashes on Horizontal Curves
6:00-9:00 p.m.—Reception and Dinner

Wednesday, July 29th

7:00 a.m.–8:00 a.m.—Breakfast Meeting for TRB Conduct of Research

TRB Conduct of Research Committee Meeting Moderator: Sue Sillick, Montana DOT

8:00-9:45 a.m.

TRB Focus on the Issues

Spotlighting some of the critical issues of interest to state DOT research offices, selected by the state TRB Representatives Advisory Panel (STRAP).

Moderator: Skip Paul, Louisiana DOTD;

Neil Pedersen and Mark Norman, TRB: Strategic Issues— Transformational Technologies, Resilience, and Public Health?

Mary Moulton, OST-R and Lisa Loyo, TRB: Open Access and Open Data Requirements—Outlook and Implications

9:45-10:15 a.m.Break
10:15 a.m.–11:45 a.m.

TRB State Representatives’ Business Meeting

Key TRB activities and initiatives of importance to TRB State Representatives.

Moderator: Skip Paul, Louisiana DOTD

Ann Brach, TRB: Update on TRB Activities: Phase 1 of SHRP 2 Data Implementation & Oversight

Dan Turner, Chair of Technical Activities Council: TRB Technical Activities Division Update

James Bryant, TRB: Early Publication of Transportation Research Record Papers

Michael DeCarmine, TRB: “My TRB”—Use of the New Tool for TRB Annual Meeting Paper Review and Session Development

Stephanie Dock, District of Columbia DOT: Improving Career Development and Retention of Young Transportation Professionals

Skip Paul, Louisiana DOTD: Incentives to Increase State DOT Representation on TRB Standing Committees

Cynthia Jones, Ohio DOT: Ahead of the Curve Training Program for Research Managers—First Impressions

Peggi Knight, Iowa DOT: Using State Pooled Funds to Support TRB Conferences

David Jared, Georgia DOT: Management of Intellectual Property

Noon–1:15 p.m.—Lunch and High Value Research Awards

Moderators: Linda Taylor, Minnesota DOT and Bill Stone, Missouri DOT

1:15 p.m.–2:45 p.m.

Concurrent Task Force Meetings

Program Management and Quality—David Jared, Georgia DOT

This task force seeks to encourage adoption of best practices by the RAC members in managing successful research programs. The meeting is open to all who have an interest in the topic of research program management and quality of the research program.

Value of Research—Linda Taylor, Minnesota DOT and Bill Stone, Missouri DOT

This task force focuses on efforts to document and communicate the value of research to our organizations and the public including performance metrics. The meeting is open to all who have an interest in the topic of value of research.

Kansas DOT Research Project Implementation

Utah Research Benefits

Quantifying the Value of Research in Indiana

Marketing Efforts by State DOT Research Programs: Survey by RAC Value of Research Task Force

2:45 p.m.–3:15 p.m.—Break
3:15 p.m.-5:00 p.m.

Concurrent Task Force Meetings

Administration—Cynthia Jones, Ohio DOT

This task force is involved in a variety of issues such as updating RAC bylaws and managing/updating the contents of the RAC/SCOR website. This task force is also involved in providing resources to assist new staff in understanding the roles and responsibilities of RAC managers. The meeting is open to all who have an interest in the topic of administration of research program and education.

Meeting Agenda for Administration Task Force

Coordination and Collaboration—Sue Sillick, Montana DOT

This task force works to encourage collaboration between various organizations involved in transportation research. The meeting is open to all who have an interest in the topic of coordination and collaboration.

Meeting Agenda

RPPM Treasure Hunt

2015 AASHTO Committee Survey Results

Meeting Notes from 2/25/15

Transportation Knowledge Networks—Leni Oman, Washington State DOT

This task force is working to develop and encourage adoption of best practices for preserving and sharing transportation knowledge. The meeting is open to all who have an interest in the topic of knowledge sharing among the agencies. 

5:30 p.m. Regional Dinners

Thursday, July 30th

7:00 a.m.–8:15 a.m.—RAC Website Subcommittee Breakfast Meeting

This breakfast meeting is to review the SCOR/RAC website and discuss potential changes.

Moderator: Cynthia Jones, Ohio DOT

8:15-9:45 a.m.

Regional Business Reports

In this session, the RAC Regional Chairs will highlight their Region’s recent accomplishments and plans for the upcoming year, recent peer exchanges and lessons learned, and upcoming peer exchanges.

Moderator: Joe Horton, California DOT

RAC Region Chairs Reports:

Region 1Ann Scholz, New Hampshire DOT

Region 2Elisha Wright-Kehner, Arkansas HTD

Region 3, Cynthia Jones, Ohio DOT

Region 4Cameron Kergaye, Utah DOT

9:45-10:15 a.m.—Break
10:15 a.m.–11:45 a.m.

Task Force Business Reports

In this session, the Task Force Chairs will highlight their recent accomplishments and plans for the upcoming year.

Moderator: Dale Peabody, Maine DOT

Task Force Chairs Reports:

AdministrationCynthia Jones, Ohio DOT;

Coordination and CollaborationSue Sillick, Montana DOT;

Program Management and QualityDavid Jared, Georgia DOT;

Transportation Knowledge NetworksLeni Oman, Washington State DOT;

Value of ResearchBill Stone, Missouri DOT and Linda Taylor, Minnesota DOT

11:45 a.m. -Noon

Invitation to Region 1: 2016 AASHTO RAC/TRB State Reps Meeting

July 25–28, 2016 in Providence, Rhode Island, hotel TBA

Moderator: Ann Scholz, New Hampshire DOT

Invitation Slide

Dale Peabody, Maine DOT

Noon-1:00 p.m.—Lunch Meeting for Implementation Facilitator’s User Group

Implementation Facilitator’s User Group Meeting

Moderator: Diane Gurtner, Wisconsin DOT

1:00-4:00 p.m.

RAC Officers Meeting

All RAC members are welcome to participate with RAC officers and Task Force chairs to discuss the 2015 meeting and give input on planning the 2016 meeting.

Moderator: Skip Paul, Louisiana DOTD